Intoxicated By Love Or Simply Intoxicated, Recognize The Difference And The Risks Posed By Employees Using Drugs Or Alcohol On The Job

Pat Benatar once described love as a battlefield. Others have described love as intoxicating. For many romantics, February and Valentine’s Day is the month of love as people express their love for one another with flowers, chocolates, gifts, and dining. Being “drunk with love” describes that adrenaline flowing through us when we are around the one who makes our heart beat faster. We may get nervous and feel sick when we think about that special someone. We certainly don’t act like ourselves. Employers need to know that being intoxicated on love is the ONLY intoxicating influence your workers should ever be under while at work.

Intoxicated employees bring many problems with them to the workplace. They bring the chance of injury to themselves or others because they are not in full control of their faculties or bodies. The worker who is under the influence of drugs (legal or not) or alcohol could easily fall from ladders, improperly lift heavy items or use poor judgment when operating equipment. Impaired judgment creates hazards that can impact that employee and the people they are working around. A compactor, cardboard baler, powered forklift and a powered shopping cart mover are all pieces of equipment that require a user to be 18 years of age or older to use them. Is a worker under the influence going to avoid using equipment they are not certified to use? On top of that if the equipment is used and proper training has not been documented or the operator is underage and an injury happens OSHA may levy huge fines on the store. If you have a member of your team operating equipment while intoxicated you could be setting your business up for failure.

Employees who come to work under the influence of drugs or alcohol or who use them during a break can also be making poor mental decisions. Would you trust a cashier who is buzzed to accurately count back change to a customer? Would you be comfortable with a closing manager who has been drinking properly closing your store? Are you confident all of the registers have been closed out and money secured? Can you be sure the doors have been locked and the alarms set? With impaired workers, there is the possibility that merchandise is stocked in the wrong locations which can lead to selling merchandise below their marked prices due to store error. Do you have a person in charge of vendor credits and chargeback processing? If they are popping pills are they properly processing paperwork? Don’t count on it and don’t count on getting full credit dollars either.

Let’s not overlook the role that drug abuse and alcoholism can and do play in employee theft. This is not a blanket indictment accusing all users of being thieves but in many internal theft cases, drug and alcohol problems are a factor. Both of these habits are expensive and in order to feed the habit some people resort to theft and fraud. They may steal cash from a register or take merchandise to sell for their next fix or bottle. The theft can be in the form of passing merchandise or under-ringing merchandise for friends. It can include manipulating receipts to create fake refunds for themselves. An employee may even steal from your customers by failing to give them the proper change back from a transaction and pocketing it. Some cashiers will steal credit cards or gift cards.

Finally, there is the chance that if you hire a drug user or someone who drinks at work or reports to work under the influence they could cause customer service issues. Is your employee short tempered because they need/want a drink or hit they can’t get and they take it out on a customer? If the employee is under the influence of drugs or alcohol is their behavior irritating a patron? Your worker may not be comprehending what a customer is saying to them and forcing the customers to repeat themselves. The myriad of potential problems can raise concerns that customers may not want to return to a store in the future.

February may be a month of love and some of your employees may be caught up in the intoxication of it. Just remember to allow it to be the only thing they are under the influence of.     It only makes sound business sense not to hire people who use illegal drugs. Take steps to avoid needless problems and keep your business prosperous by not hiring people who cannot pass a drug test and/or show up to work under the influence of alcoholic beverages. 


Don’t Let The Dark Days Of Winter Catch You Unsecure

With darker daylight hours comes the need for more coffee, the use of lights earlier and a plan to keep crime away from your store or business. Have you considered that one of the following types of crime could affect you?

Burglary – This is where a bad guy, low life scum type, breaks into your property when you and your staff are gone for the day. First and foremost you must have an alarm system. Not just the $99 special either. Invest enough that you have ALL exterior doors contacted. Yes, this also should apply to doors that are not used frequently or at all. Add glass break detectors on all exterior glass that can be easily reached. Enough motion detectors to create a trap effect. In other words so that no one can move around very far without a motion detector seeing them. Bad guys do not like light and sound, so add several sirens and strobe lights with at least one strobe on the front exterior and the back exterior. This will help to draw attention to your property by other citizens and the Police. You should always have an alarm control that uses cellular to communicate instead of phone or internet lines which can be cut or compromised.

Leave select lights on in the store to make it easy for the Police to see movement. The bad guys would prefer it to be dark. Are your doors and windows secure, I mean REALLY secure? Check the locks and make sure they operate correctly and are not simply cheap hardware that will give with a push or kick.

Robbery – This is the nightmare situation where someone presents you with a gun. Not as a present either. I have been involved in many shooting situations and have looked down the barrel of a few from the wrong side. It’s kind of funny how a barrel of a 9mm pistol looks like the opening of a 55 gallon barrel.

The key here is being prepared. Deterrents include well-lit stores and alert employees. Keep the cash drawers drained. Only keep the minimum amount of money in the till, the rest needs to go into a drop safe below the register or to the safe in the office. The lower form of life that commits robberies in many cases will make small purchases even a day or two ahead to see how much money is in the drawer. And yes, they know all about larger, excess bills being kept under the till tray in the drawer.

This is where a CCTV system that is adequately covering your point of sale comes in. The DVR should never be in plain sight at the point of sale; preferably in the office. Cameras should look at the point of sale from several different angles. Invest a couple of hundred dollars in a camera that mounts on the door frame at eye level. This will get a great face shot of anyone leaving.

All cameras should record 24/7 since hard drive space is cheap. You should easily get 30 to 60 days of recording. Another awesome deterrent is a Public View Monitor (PVM). A PVM is a monitor that is placed so that everyone entering the store sees themselves as they come in. It lets everyone know the system is active. A larger monitor in the 27+” range is preferred.

Employee Theft – I do not think employee theft picks up any more than other times of the year but it should get an honorable mention. Make sure you have adequate key and door control. Trash should be inspected by a manager before it goes out. Employees that steal will use the trash to get merchandise out picking it up later or have a friend get it. Employee bags should be inspected when they leave. I can send you a policy draft if needed.

Shoplifting – Shoplifters thrive and seek out concealment. Darkness adds to their psychological comfort. This is another reason for a well-lit store. Replace any burned out bulbs. Walk your store when it is dark outside to help discover any areas such as back corners that will provide aid and comfort to the shoplifting enemy. Make sure your Checkpoint system is operating correctly. If not call us for a service call. Ensure that your staff knows how to approach potential shoplifters with customer service techniques. I teach a live seminar on this for our customers, free of charge, whenever they need it.

Existing customers can call us at 770-426-7593 x103 to schedule a seminar. I also suggest that you pick up a copy of my new book: “Protect Your Store! The shoplifting prevention guide for small to medium retailers”. It is available online at Amazon and Kindle. The book has tools to shut off shoplifters right away.

Of course, these tips are good practice year round. However, take a hard, objective look at your store as it is better to prevent than recover from an incident. If we can help you, please reach out to us since we are only a call or email away.


 

Store Safety Impacts Profits: Keep Your Store Safe During The Winter Months

Accidents can be costly to businesses. In fact, according to the OSHA website, “It has been estimated that employers pay almost $1 billion dollars a week for direct workers’ compensation costs alone. Direct costs include workers’ compensation payments, medical expenses and costs for legal services.”

This does not take into consideration expenditures on general liability claims made by customers against businesses for accidents. The impact of a customer claim can be significant as well and according to thehartford.com “The Hartford Reports: More Than 40% Of Small Businesses Will Experience A Claim In The Next 10 Years,” March 30, 2015, the average cost of a customer injury or damage claim is $30,000 while a customer slip and fall incident is $20,000. A struck by object claim not identified as being specific to a customer or employee is listed at an average cost of $10,000. Consider then that the risk of these accidents taking place during the winter months increases significantly. What steps can you take to reduce the possibility you may have to pay out on a claim, especially during the winter months?

Slips and Falls

Slips and falls are not uncommon all year round, however, winter increases the chances of a slip on icy sidewalks and parking lots. Additionally, people will track ice and snow into the building leaving puddles of water that contribute to slip accidents. It is necessary for store employees to be diligent in placing wet floor signs near entrances and drying those areas too. Allowing standing water to remain because “people just keep tracking it in” is not an excuse that will hold water in an accident settlement case (pun intended). It is worth investing in wet area or all weather mats for the front doors to aid in the drying of shoes as customers enter the building. Have umbrella bags available for wet umbrellas. Bure sure to have deicers and anti-icers on hand for unexpected snow and ice storms to help keep sidewalks and curbs safe for patrons and employees. Stores located in traditionally warmer climates must be even more diligent because ice and snow are not as common; finding shovels and proper equipment when that rare snow or ice storm strikes can be a difficult task. Hardware stores run out of necessary items quickly as people without the tools come in at the sudden threat of storms.

Strains and Sprains

You or one of your staff may go outside to shovel snow from your sidewalks. Be careful! Not only is there the danger of being exposed to the cold too long, there is also a chance of a strain injury resulting from the shoveling of snow and ice. In an article in webmd.com titled, “Shoveling Snow Injures Thousands Each Year,” Jan 20, 2011, by Kelli Miller, the author points out that shoveling sends on average 11,000 adults and children to the hospital each year. She continues in her article, “The American Journal of Emergency Medicine details the most common health hazards associated with shoveling snow. Snow shoveling can lead to bad backs, broken bones, head injuries and even deadly heart problems.” Carefully watch those you may send out to shovel and rotate them in and out. Look for signs of excessive stress or pain and if necessary contact a local EMS station.

Parking Lots

Ensure your employees are safe if you send them outside to collect shopping carts or clear snow from parking spaces. Have orange or yellow reflective safety vests on hand and require those working outside to wear them. Moving vehicles in a parking lot may not stop quickly enough on the icy pavement if they don’t see the employee in time. The safety vest provides additional visibility to help alert drivers. While it should go without saying make sure weather appropriate clothing such as jackets, gloves and even scarfs are available for employees to help them avoid frostbite or other cold-weather ailments.

Struck-by’s

Don’t overlook the risk of ice falling from a rooftop. Too much weight from accumulated snow and ice or a slight increase in temperatures may result in ice and snow sliding off an overhang or roof. Be sure to monitor for such hazards and take proactive measures to clear potential problems before they result in an injury.

Accidents can happen anytime but winter offers unique challenges. Be pro-active and make sure you and your managers are doing all you can to make your employees and customers safe when they visit the store to work or shop.


Should They Stay Or Should They Go? What To Consider With Seasonal Hires

It’s that time of year when all store owners and managers start to make personnel decisions. Remember those people you hired in late August, maybe in September or even as late as October or November? Remember the conversations you may have had with them discussing how this was a “seasonal” position? You may have really dangled the carrot in front of them and told them that if they worked hard and showed initiative they might be retained on your staff after the holidays. Guess what? It’s time now for you to start taking a hard look at your staff and making some decisions and that isn’t always pleasant. Now you have to evaluate those employees and consider whether you want to keep them or you may have to decide if you can afford to keep them.  What should you be thinking about at this point with regard to employee retention decisions?

Performance

You may have told the employee that retention after the holiday season would be based on their performance. Did you take time periodically to watch how this person interacted with customers or other employees? Did you ever get any customer complaints about how this employee treated them or compliments about their service? Did you keep track of those complaints or compliments so you would have something to fall back on should you choose to end their employment? Having documentation in hand makes it easier to have those conversations. The other resources you need to rely on are your supervisors. It is wise to have a management meeting to discuss each person’s opinion about a seasonal worker. One person may like the way the employee performed on a cash register while another had issues with sales floor performance. Getting several perspectives will give a better picture of an employee during the season.

Punctuality

Review an employee’s time sheets or attendance record. If you don’t keep track of tardiness or call-outs you should start. Just because a supervisor or manager says someone was always late or always called out does not mean it was so. It often happens that during a busy time or when everything seems to be going wrong that if someone shows up late to work it is inflated in our minds. We are prone to feeling like this is a regular occurrence when in fact it only took place the one time. The employee may have called out another time but the heat of the moment distorts the reality of the employee’s attendance record. Review documentation so you know whether punctuality or attendance was really a problem.

Attitude

I shouldn’t have to include this one but sometimes the obvious isn’t so obvious. What kind of attitude was displayed while this person worked? Did they arrive to work with a negative attitude? Perhaps they were always negative about customers or even talking about other employees. A poor attitude can rub off on others and become a drain on morale. I can’t emphasize enough the importance of getting rid of someone who displays a poor attitude. I should also mention that it is worth giving consideration to someone who always has a sunny disposition. Just as a negative attitude spreads a black cloud over the other workers and can be sensed by customers a positive attitude can have the same impact. Shoppers like feeling welcomed and that their business is appreciated. Co-workers enjoy being around a fellow employee who makes work fun or knows the value of a warm greeting. This does not mean this worker does not have to be able to perform but they may not need to be a superstar if they bring something of value to the table.

Honesty and Integrity

Has this staff member demonstrated an impeccable record of honest behaviors? Are you confident this person has proven to be honest? If you track register overages and shortages take a look back at this employee’s daily register tallies. Be sure there is no concern over shortages or overages either of which could be an indicator of theft. Has there been any question about a purchase or a package check inspection? Is this person always upfront about issues they have encountered? Even something as seemingly small as having a friend punch a time clock for them indicates an integrity issue at the least. If you have a concern it would be in your best interest to cut this person from your roster.

Ending a seasonal employee’s job isn’t always easy but it is necessary. Make sure you use sound criteria and good judgment when deciding if you will keep or release someone after the holidays.


Now that the holidays are over does that mean theft is too?

 Whew! You made it through the holidays and hopefully, you were successful in deterring shoplifters and survived the fraudulent return attempts but does that mean you can rest on your laurels? Unfortunately, the answer is “No”. Criminals do not take a break because you do. As a matter of fact, you could find that this is a prime time for criminal activity to increase. Why would that be? It is during these next few weeks and months that traditionally retail owners and managers begin to tighten up payroll. They release their seasonal employees and reduce the hours budgeted to the various work centers. This leads to several theft concerns:

  • If given too much advance notice that the end of their employment is imminent there are workers that may get angry and justify stealing because of a perceived injustice. This person may think they worked hard enough to earn a permanent spot on the team or assumed they would be retained based on what they thought they were told when hired. Some managers feel a bit guilty for having to let seasonal employees go and feel an obligation to give a significant amount of advance notice so the person can look for new work. The best way to avoid this situation is to give a seasonal employee a date they will work up to and no later than during the interview process. By doing so the employer can give a reminder a week out that the last day is approaching. This gives the worker time to start looking for other employment and does not give too much lead-up time for them to start stealing if they may be so inclined.
  • As sales decline after the holiday season, managers and owners have to make budget decisions on payroll expenditures. It is not reasonable to spend the same amount of money on sales floor coverage with reduced customer counts. Where you had three or four cashiers during the last few months to ensure customers were served quickly you may now have only one cashier. The staff members that were getting 32 hours a week may be down to 25 hours a week. If the employee is dependent on that income to make ends meet and their hours are cut they may decide that stealing is a way to make up for what they have lost. 
  • When seasonal employees are released and hours reduced to cut back on payroll expenses, sales floor coverage starts to wane. This means there are fewer people to provide customer service that is one of the critical components in theft deterrence. Shoplifters know when there are fewer employees present and find it easier to avoid those few workers that are on the floor. Remember that one of the three things needed to shoplift is the opportunity and with less chance at discovery, more opportunities to steal present themselves.
  • There are operational functions that may suffer due to a reduction of payroll hours. Specifically, merchandise protection strategies including electronic article surveillance tagging of merchandise may not be as thorough. As an example, if a freight pusher is responsible for tagging products with retail anti-theft devices but they are struggling just to get freight stocked on the floor in the allotted period tagging could be a secondary issue. The focus may be on filling the floor in order to sell rather than protecting it to prevent theft.

Criminals are not going to take a vacation after the holidays. They will look for stores that lower their defenses and then take advantage of them. Be on guard as you come out of the busy season and things seem to slow down. Be wise in how you reduce seasonal employee staff and do what you can to encourage the people you are keeping. Make plans to identify and address potential problems that may arise from those decisions. Strategic planning and follow-up can minimize the chances thieves will try to target your store.


Retailers’ Biggest Nightmare: Shoplifting

Big corporations across the globe worry about cybersecurity attacks and the repercussions those attacks have on the corporation’s bottom line. These cybersecurity attacks to their servers and information databases can be costly and can bring with them costly lawsuits as well.  But, according to many analysts, employee theft and shoplifting are the more concerning issues affecting the retail industry.  They alone account for more than two-thirds of their shrinkage and that figure seems to be rising every year.  During the holiday season, those issues become more problematic and costly, and the retail industry looks for ways to prevent the great loses they will certainly suffer during this jolly time.

For more about this and other stories, follow the links below.


This crime in the workplace is costing US businesses $50 billion a year

There is a hidden risk facing small businesses across the country that often goes unnoticed until it suddenly rips through a firm’s finances: employee theft. It’s a crime that is costing U.S. businesses $50 billion annually, according to Statistic Brain.

Matt Ham can attest to that. He has had two run-ins with thefts by employees at his small business, Computer Repair Doctor, which has eight stores in Florida, Ohio and South Carolina, which collectively totals 30 employees.

At a store in Florida, two employees were caught stealing parts from inventory and skimming cash about a year and half ago, he said. After a thorough investigation, Ham sat them down with his attorney and they came up with a plan for restitution. Both employees had to pay back the thousands of dollars they stole. The chain has now put more safeguards in place, such as better inventory controls and a strict cash-counting process.


Survey finds no let up in one of retailers’ biggest threats

Nearly all retailers fell victim to organized retail crime during the past year. And the losses are mounting.

 Ninety-six percent of responding retailers experienced ORC in the past year, according to the 13th annual ORC study by the National Retail Federation. And 67% reported an increase in this type of activity during the past year.

The survey of retail loss prevention employees found that losses averaged $726,351 per $1 billion in sales, up from $700,259 last year. Los Angeles continued to be the hardest-hit area for ORC in the nation, a position it has held since 2012. Following in order were New York City, Houston, Miami, Atlanta, Chicago, Orlando, San Francisco/Oakland, Orange County, Calif., and Northern New Jersey.

“Organized retail crime continues to be one of the biggest challenges to retailers of all sizes,” NRF VP for loss prevention Bob Moraca said. “These crimes happen across the country every day, with criminals getting smarter, more brazen, more aggressive and sometimes even attacking store employees and shoppers. Fighting ORC is a full-time job, and retailers must learn how to stay a step ahead of these thieves.”


Loss Prevention Trends to Watch During the Holiday Shopping Season

All retail eyes are focused on online security and digital transactions during the holiday season. But according to the National Retail Federation (NRF), shoplifting and employee theft accounted for more than two-thirds of inventory shrinkage in 2016. Retailers need to improve their internal security systems to boost their loss prevention abilities and keep their shrink rate from rising above last year’s historical high of 1.44 percent.

Retail store shrinkage is a known part of the industry, but with all the attention centered around cybertheft of customer information and implementing proper security measures at point-of-sale (POS) systems, the age-old problem of losing products at the physical store has taken a back seat.

Leveraging Cybersecurity Technology for Loss Prevention

Technology is playing a larger role across all retail efforts, and some of the tactics employed in the back office to protect the company’s digital data can be expanded to store-level prevention. The specifics of the skills needed differ between cybersleuths and on-the-floor store personnel, but more education and discussion between these disciplines can help.


 

Holiday And Shoplifting, Are you Prepared?

For many big retailers and the small mom and pop shop, the holidays are something to be excited about.  Your sales increase and the shop can truly see profits coming in during this time of year.  But, for them, shoplifting is and can be a devastating income loss that they may not escape nor recover from quickly enough. 

According to many analysts, there are many items that seem to be targeted by professional shoplifters to be stolen from your shop.  From designer clothing, laundry detergent, and high-end liquor, the team of organized crime rings target specific stores to shoplift thousands of dollars worth of this type of merchandise.

If you are doing business in the retail industry, prepare you loss prevention team this holiday season to be aware of the many shoplifting tricks these professional thieves know how to do.

For more about this and other topics, follow the links below.


Local shoplifting spike, national statistics show growing trend

Latest statistics show 1 in 11 Americans shoplift

SOUTH EUCLID, Ohio – Some northeast Ohio law enforcement agencies are reporting a spike in shoplifting, as we make our way into the center of the holiday shopping season.

South Euclid police reported several cases since October – some of the suspect arrests captured on police body camera video.

South Euclid Assistant Chief Joe Mays told News 5 some of the offenders are caught repeatedly, and that it’s up to parents and family members to monitor their children, and get those arrested the help the they need.

“It’s a consistent cycle of individuals who commit these shoplifting offenses,” said Mays. “Parents should know where your kids are, what they’re doing, and who they’re hanging out with. We’ve had instances where we’ve gone into a home and a parent will say well yeah they came home with a television, but they told me they got it from a friend.”


Blotter: Dallas cop posts bail after arrest on shoplifting charge in Denton County

Dallas police Officer Christopher Hankins was released from Denton County Jail on Thanksgiving Day after he was accused of shoplifting groceries at a Wal-Mart in Cross Roads.

Capt. Orlando Hinojosa, a spokesman for the Denton County Sheriff’s Office, said Hankins was released Nov. 23 after posting $1,000 bail. He was arrested the previous day on a charge of theft between $750 and $2,500.

The Northeast Police Department responded to the theft report about 1:30 a.m. at the Wal-Mart  in the 11700 block of  U.S. Highway 380, according to The Dallas Morning News. The officer had been wearing his Dallas Police Department windbreaker, The News reported, and a manager said he was in the store for about two hours.


 

Bad Santa (this one is on the naughty list)

Could it be that Santa Claus is not always a jolly, giving man? Oh yeah. Take a look at this Santa. He (or I guess it could be a she) is out for a little cheer for…. himself. Regardless who they are, customers need to be watched. In this case, the store let their guard down because of the costume. Shoplifters use deception and costumes to steal.

In this case, the Santa costume allows plenty of room to hide merchandise. Shoplifters will make or modify clothing to become a shoplifting tool. We call these “booster” items. Booster coats, dresses, skirts, pants and more. I have even seen booster “bloomers”. They are worn under a loose fitting skirt or dress. The shoplifter drops a merchandise item through what looks like a pocket in the outer garment and into the bloomers which are secured at the knee. A lot of merchandise can be concealed that way. We once caught a woman with four cordless drills including batteries concealed that way.

Other costumes include religious clothing. How about a Nun? I have caught one of those. It was a difficult “habit” for her to break. Even someone who dresses as a member of the Armed Forces, a security officer, repairman, phone company technician with tools and a toolbox. A shoplifting team may use a person like this to distract your attention or create a scene while the others steal.

Another booster item could be a false bottom gift-wrapped box. Your merchandise Items go in the bottom with a trap door. Shopping bags are yet another tool. Especially ones from your store. Our inclination is that whatever is in there, was already purchased. Or they put stolen merchandise under merchandise that they did purchase.

The general rule of thumb is that shoplifters want to blend in with your regular customer look. Take a look at this video of a customer that “blended in” but was bottomless:

If your average customer wears a suit then that is the way the shoplifter will dress. If they wear shorts and flip-flops, then that is their targeted look. But a costume that portrays confidence such as uniforms, religion, public servant… is like hiding in plain sight. We dismiss that person “because an XXX would not be stealing from me”.

If a costume makes people uncomfortable, they would tend to avoid that person. Someone dressed in an outrageous way such as a stripper (okay, not too many places to hide something), odd clothing combinations and colors or some of what we can find at the People of Walmart website probably qualify.

Of course, no story on shoplifting costumes would be complete without a creepy clown. So if I have not weirded you out too much, then happy hunting!


Proper Preparation For Holiday Gift Returns Reduces Fraud

The end of the holiday gift buying season ushers in the inevitable holiday gift return season. Clothes that don’t fit, ugly holiday sweaters no one really wanted, toys that were too old for a young child or too young for the older child all lead to returns, exchanges, and refunds. For those who have been in retail for any length of time, we know that many of these items will be returned without tags or a receipt and not even a gift receipt. It also means people will try to return merchandise to your store that was never even purchased there, despite what the customer in front of you says. This means it is prime time for those who engage in return fraud. There are so many people making returns that trying to separate legitimate refunds and exchanges from the fraudulent ones is difficult. There are steps you can take to minimize the number of fraudulent returns you accept.

  • Ensure you have your store return policy clearly posted at the points of sale all year round but make it especially prominent during November and December.
  • Encourage cashiers to remind customers of the store return policy at the time of purchase. If there is a time limit to how long a customer has to refund an item that should be stated.
  • While some stores have gone to print as well as emailed receipts if your store has instituted this recommend that patrons use BOTH options. This means that even if a receipt is lost it should still be in their email.
  • Open packages to see what is inside even when shrink-wrapped. The really good criminals will know how to seal a rock inside a box to make it look normal.
  • Require a government-issued I.D. card with no-receipt refunds. It may sound extreme but those persons who engage in fraud are less likely to do so if they have to produce a picture ID.
  • For no-receipt refunds require an exchange for a like item. Criminals have gotten to the point where they are willing to accept in-store credits what they don’t want is the merchandise. Exchanging for a like item defeats their purpose.
  • Be ready for the returns. If possible have one return line for receipted returns get customers through more quickly. Have a second line for no receipt refunds/exchanges that may take more time to process. You will make life easier for the customers with receipts and you give cashiers the opportunity to be more thorough with no receipt returns without feeling pressured to hurry through the transactions.
  • Don’t leave a regular employee alone with a line of customers, have a manager at the return desk or register too. Most customers will be understanding of wait times and return policies but some won’t be and hourly employees shouldn’t have to put up with the added stress caused by upset “no-receipt” returners. Fraudulent returners also look for employees who appear to be young or relatively new. Having a manager up front can discourage some of these people.

Being aware in advance that fraudulent returns will be attempted helps prepare managers for the situations when they arise.

It should also be pointed out that gifts are not the only items that will be returned fraudulently after the holidays. A lesser-known practice called wardrobing will also be conducted by dishonest customers. Store owners should be aware that these will be the Christmas or New Year’s Eve partygoers that don’t want to rent an outfit or buy it outright. The problem with this group is they are returning their merchandise with the tags intact and with a proper receipt. Unless they are returning the items outside of a specified policy it can be very hard to put a stop to this activity. An example might be if a store has a 30-day return policy and a customer attempts a return on day 31. This would be a clear reason to turn down the refund. The only sure way to prevent this fraud is for a store to use devices known as wardrobing tags on clothes to keep it from occurring. Loss Prevention Systems Inc. can provide more information on this type of fraud for store owners or managers interested in deterring the activity.

Not all no-receipt refunds during the holidays are fraudulent but a significant number are and it hurts a store’s profit margin. Make preparations now and put control measures in place that will make it hard for criminals attempting to cheat your business.


Make Preparations For Your End Of The Year Wrap Up

December is the month when retailers are focused on driving those end of the year sales. We push as much merchandise as possible out of the stockrooms to fill the floors. Empty salesfloor spaces should be “no-no’s” during this time of the year. We re-merchandise our fixtures to get gift ideas in front of our customers. We also take steps to increase impulse buys by filling check lanes with snacks, batteries, magazines, gift cards, etc. Managers should also be looking at last year sales information to plan schedules around peak times of the day in order to avoid long lines at the registers. While all of this is important it is just as important to start planning for your end of the year wrap up.

Much of December into January is the same as the rest of the year but there are some differences that need to be considered. It is the end of the year and that means you will have to consider inventory will be coming up in the next few months (depending on when you take inventory of course).  Even if you take your inventory later in the year you should still be thinking about it and starting to prepare now. As your team is pushing merchandise out of the stockroom it should be emptying out. It is the perfect time to look for merchandise that has fallen from hangers or dropped into a nook or cranny that is usually hard to see. Scouring the building for merchandise that has been hidden away is another step to be taken. Sometimes customers will hide merchandise intending to come back for it later or employees may do so to avoid re-stocking it. Merchandise may also be under base decks or fall behind registers and regardless of how it gets there, it will result in shortage if not accounted for at inventory time. 

You may have hired seasonal employees for the holidays. You will need to start making decisions on who you will release and who you may decide to keep on your staff. If you have other managers working for you seek their input. It is not uncommon for us to have a skewed view of what an employee’s work and productivity may be. You may see someone occasionally and think they are performing well. You then speak with their immediate supervisor and find out this employee is really a problem to their work center. Decisions must be made as to when cuts will be made and offers of permanent employment provided. Whether you like the employee or not it is only fair to give them time to start looking for other work or have the knowledge they won’t need to do so.

Review any vendor supplied items your store may carry. Are vendors maintaining their products and filling their allocated space? Conduct spot audits of vendor merchandise and make sure if there are products soon to expire they are on the front of the shelf. Be diligent that you are receiving the appropriate credits for merchandise the vendor is removing from your store. You or a delegated manager should look at vendor credits to be sure they are being given to you in a timely manner now and through the entire year.

The end of the year is also the time to look at building maintenance issues. Parking lot lighting, exterior lights, fire, and burglary alarm tests should have all been done at the start of the 4th quarter. Now is the time to look for facility problems, are restroom sinks and toilets operating correctly? Are there any roof leaks that have not been previously reported? Are fitting room doors opening, closing and locking? Some repairs may be a landlord’s responsibility to cover, be sure those are reported and taken care of.

Finally, as you wrap up your year take time to celebrate your wins with your team and also take a look at opportunities for improvement. Make it a group effort and give everyone a chance to comment on what they thought went well and what could have gone better. Getting everyone’s insight can be enlightening and provide ideas for making the coming year even better than this year and that is how businesses stay successful.